Administrative Vacancies

Director of Finance and Support Services - DEED 

 The Department of Education & Early Development is seeking an experienced, committed leader who is able to lead the work of a diverse group of professionals in providing support to school districts. The Director of Finance and Support Services oversees the School Finance, School Facilities, and Child Nutrition Programs teams. The incumbent directly supervises three managers and an Administrative Officer, who collectively oversee an additional 18 positions. These three teams support schools and districts in the areas of formula funding, budget review, pupil transportation, capital improvement projects, and school nutrition programs. 

The position is a range 27 partially exempt appointment. The position is located in Juneau and will report directly to the Deputy Commissioner. The minimum salary is currently $4,366.50 biweekly ($113,529.00 annually), with the possibility of an increase in July, subject to approval of the Governor. Final salary will be dependent upon qualifications of the selected applicant. 

DESIRED QUALIFICATIONS 

  • Three years of experience which required interpreting and applying statutes and regulations in programmatic decisions. 
  • Three years of experience overseeing programs with federal funding requirements. 
  • Five years of experience managing personnel and budgets, which included experience with grant funds. 

DESIRED SKILLS AND ABILITIES: 

  • Ability to interpret, explain, and apply the provisions of State and Federal statutes and regulations, policies, and procedures. 
  • Experience and strength in business management, including budget, procurement, and large service contracts. 
  • Skill in collaborating effectively with administrative team, reporting staff, school districts, and partner agencies. 
  • Experience solving problems creatively and with vision. 
  • Experience communicating with leaders and stakeholders from a variety of cultural backgrounds. 
  • Demonstrated leadership experience. 
  • Ability to effectively present information publicly to a variety of audiences including legislators, school district leadership, and the public. 

HOW TO APPLY 

Submit a letter of interest outlining the reasons the applicant is interested in serving at the Department of Education; a current resume; and three letters of recommendation. 

Materials must be delivered to the address below not later than 5:00 p.m. AKT on July 19, 2024. 

Department of Education & Early Development 

Office of Human Resources/FSS Director Recruitment 

P.O. Box 110500 Juneau, AK 99811-0500 

Alternatively, materials may be e-mailed to bobijo.grimes@alaska.gov by 5:00 p.m AKT on July 19, 2024. 

For more information, contact Bobi Jo Grimes, Human Resources Business Partner, at 907-465-5536 or bobijo.grimes@alaska.gov. 

Accounting Coordinator - Yukon-Koyukuk School District - Fairbanks, AK

 General Responsibilities 

Under the direction of the Chief Financial Officer and Board Policy, implement, analyze and improve the District’s accounting and business services. Provide skilled accounting and technical support and assistance with audits, grants management and general fund accounting tasks. The Accounting Coordinator is the point of contact for the financial management of the family accounts in the Raven Homeschool program. The Business Office is a dynamic, fast-paced environment that requires the utilization of diverse software and proficiency in computer applications. 

Duties 

  1. Work with CFO to provide support during annual audit to include generation of general ledger reports, prepare back-up schedules, gather source documents, and prepare complex schedules and audit work papers. 
  2. Prepare the annual Impact Aid Application, including data collection. 
  3. Prepare, review and input journal entries into the accounting system and maintain all JE records. 
  4. Monitor and reconcile student activities special revenue accounts and teacher discretionary allotments. 
  5. Verify and maintain deposit records and receivables. Verify and enter revenue receipts in the accounting system. 
  6. Research and resolve all NSF checks and make deposit adjustments. 
  7. Reconcile all bank statements monthly. 
  8. Oversee vendor management in School ERP Pro (iVisions). 
  9. Manage Business Office procedures and documentation. 
  10. Assist CFO with annual general fund budget preparation and submittal to the State. 
  11. Work with directors and site administrators on annual special funds budgets and revisions. 
  12. Assist CFO to prepare and analyze financial statements, required financial reporting and funding requests for all grants and contracts, including reconciliation of balance sheet accounts, while working closely with the directors of the grants and contracts. 
  13. Review and analyze accounting data to ensure accuracy of coding. Research and resolve all miscoding’s and discrepancies. 
  14. Review and electronically approve Raven family purchase requisitions. 
  15. Enter all family allotment budgets, budget revisions, and maintain record of budget entries. 
  16. Supervise business office staff as assigned. 
  17. Create and maintain the Raven family computer issuance records and MIFI programs using database and spreadsheets. 
  18. Review, maintain, calculate, record and ensure accuracy of Raven family unexpended funds. 
  19. Assist Accounting Technicians in preparing and recording monthly PCard (BMO) bank withdrawal. 
  20. Record E-Rate allocations monthly by JE. 
  21. Supervise Business Office staff in absence of CFO. 
  22. Process and record all internal payments. 
  23. Maintain teacher access to Parent Portal and School ERP Pro (iVisions). 
  24. Serve as back up for School ERP Pro (iVisions) and BMO security and setup. 
  25. Perform other duties as assigned. 

Please note this job description is not intended to cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Equipment Used 

Standard office equipment, including computer, 10-key calculator, printer, copier, fax machine, telephone system, and video conferencing. 

Independent Decisions 

Makes decisions of a routine, job-related nature, based on School Board policy, district and/or building rules. 

Primary Working Contacts 

Administrators, teachers, parents, district office staff and vendors. 

Responsibility for Cash, Equipment, Safety 

None 

Supervision Received and Exercised 

Receives oral and/or written instructions from assigned district office administrator. 

Supervises Accounting Technician position. 

Unusual Working Conditions 

Work is performed in a normal office setting. There are no unusual demands of the position. Position is mostly sedentary with extended periods sitting at desk/computer. 

Evaluation 

Annual written evaluation. 

Qualifications 

Education: Bachelor’s Degree in Accounting required. Advanced skills in Microsoft Office, Excel and Word applications required. 

Experience: A minimum of 5 years working experience in accounting operations and business functions. Experience in school governmental fund accounting is preferred. 

Skills: 

Experience with computerized accounting software and working knowledge of office machines, computers and email applications required. 

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