Administrative Vacancies

Superintendent Positions 

 

Assistant Superintendent for Human Resources - Nome, AK

REPORTS TO:  Superintendent

DATE of DESCRIPTION: November 29, 2022

JOB CLASSIFICATION: Certified Administrator

SCHEDULE: 260 contract days

SALARY: $105,903+ DOE (Certified)

GOAL AND SCOPE OF POSITION: Responsible for planning, coordinating and supervising human resource functions to enhance the morale of District personnel, support the Superintendent in district initiatives, promote the overall efficiency of the District, and contribute to a positive district culture through employee and community relations.

QUALIFICATIONS:

  1. Master’s Degree or higher, with degrees in either human resources, business, or education. Alaska Type B administrative certification required; holding or working on Superintendent endorsement preferred.
  2. Successful experience working in human resources activities, combined with significant site or central office administrative experience (3 years or more). Preference given to documented experience in recruiting/hiring/onboarding, human resource/capital management, benefits administration, compensation and wage structure, labor negotiations, employment law, equity/diversity work, administrative responsibilities including employee supervision and evaluation, Title IX responsibilities, etc. for 3 or more years.
  3. Preference given to experience in rural districts.
  4. Significant knowledge of Microsoft Excel, Word and Adobe Acrobat or similar programs required; possesses excellent written and verbal communication skills.
  5. Ability to work with a wide variety of personality types, demonstrates sound emotional judgement, strong organizational skills, detail-oriented.

DUTIES AND RESPONSIBILITIES:

  1. Provides leadership in the development and operational effectiveness of district human resource/capital policies, processes and procedures.
  2. Conducts Human Resources functions in accordance to local, state and federal regulations, School Board Policy, collective bargaining agreements and approved business practices.Prepares/updates standard operating procedures for Human Resources functions.  Prepares personnel reports for the School Board for ratification/approval.
  3. Oversees the recruitment process for all district employees, including advertising position openings, preparing for and attending virtual and in-person job fairs both in and out-of-state, developing recruiting materials, maintaining the district’s application platform(s), background and reference checks, and monitoring applicants throughout the recruitment and hiring process to ensure accurate paperwork is completed and support regarding teacher certification is provided as needed.
  4. Maintains certified, classified and temporary employee files, including hiring/termination documents, evaluations, extra duty contracts, correspondence, etc. in both paper and electronic formats.Ensures confidentiality of records in accordance with Board Policy and collective bargaining agreements. 
  5. Works with new hires providing training on policies, forms, procedures, evaluation processes, etc. during the onboarding process.Supports new hires in orientation process to new community, including support for housing, transportation, etc. Develops and implements new teacher year-long mentoring program for all staff new to District. 
  6. Oversees hiring process for staff on H1B and/or J1 visas, including required legal and governmental paperwork for original hire and renewals.
  7. Reviews/updates job descriptions and other HR forms and documents.Prepares contracts for certified staff and annualized agreements for classified staff. 
  8. Coordinates and oversees district pre-Kindergarten program, including grant writing, hiring, supervision and evaluation of personnel, and coordinating/collaborating with district partners such as Head Start, etc.
  9. Supervises administrative and classified personnel as assigned to provide direction, support, evaluation and recommendations.
  10. Ensures consistent and fair implementation of disciplinary action, dismissal, grievance investigation, suspension, reduction in force, recall, plans of improvement, and evaluations in accordance with collective bargaining agreements and Board policy.
  11. Assists the superintendent in community and staff relations, operations management, policy development, etc. Acts for the superintendent in his/her absence and serves on district committees as requested.Assists with labor negotiations, grievance investigation and hearings, and development of memoranda of agreements.
  12. Participates in the development of the district budget.Coordinates preparation of reports to be submitted to the Department of Education and Early Development as required.
  13. Acts as the District’s Title IX Coordinator.
  14. Performs other duties as assigned by Superintendent.

Other Positions 

 

Member Services Director - Alaska Association of School Business Officials (ALASBO)

POSITION SUMMARY

Oversee and manage a diverse portfolio of professional development programs, providing ongoing learning opportunities and fostering a vibrant member community for school business officials across various areas (Finance, HR, IT, etc.).

DUTIES AND RESPONSIBILITIES

● Provide management and coordination of ALASBO’s professional development programs including related resource teams and workshops for Finance, School Admin Assistant, HR, IT, Maintenance and other (PD) tracks that may be determined, School Business Academy (SBA), the New Business Manager Institute (NBMI), Power Lunches, and other PD programs. This includes the on-demand learning contracted through Texas ASBO.

● Facilitate NBMI cohort book discussions.

● Coordinate user-group meetings for software and Pcard groups.

● Coordinate SFO exam preparation course and related meetings.

● Coordinate and finalize PD content for the Leadership and Annual Conference Programs with collaboration from the PD committee and Executive Director.

● Prepare board reports and participate in Board meetings.

● Use YM, Google Drive and other technology tools to facilitate ALASBO functions.

● Attend the ALASBO Annual Conference

● Attend the ALASBO Summer Leadership Conference

● Attend the ASBO Annual Conference

● Maintain Your Membership association management system and ALASBO website with assistance from Executive Director

● Collaborate with the Executive Director to manage conference registration processes for members and vendors.

● Assist Silent Auction Committee at Annual Conference

● Assist Executive Director in publishing quarterly newsletters in February, May, August and November.

● Other duties as assigned

Qualifications:

● Minimum 3-5 years of experience in program development, event planning, or a similar role within a non-profit or membership organization.

● Strong communication, organizational, and interpersonal skills.

● Excellent project management and time management skills.

● Proficiency in technology tools (e.g., website management platforms, email marketing software, ).

● Experience with association management software (Your Membership) is a plus.

● Passion for professional development and supporting the success of school business officials.

Work Environment:

This is a part-time (0.5 FTE) position required to work remotely based within Alaska.

Vacancy Notice posted: May 16, 2024 – Open until filled - First Review 5/22/24

Position Start Date: June 1, 2024 or as agreed per offer of position

Salary: TBD

Send a letter of Interest and a current resume to Darcy Carter, Executive Director at darcy.carter@alasbo.org

ALASBO’s Mission: To promote the highest standards in school business practices.

ALASBO is an Equal Opportunity Employer

Accounting Coordinator - Yukon-Koyukuk School District - Fairbanks, AK

 General Responsibilities 

Under the direction of the Chief Financial Officer and Board Policy, implement, analyze and improve the District’s accounting and business services. Provide skilled accounting and technical support and assistance with audits, grants management and general fund accounting tasks. The Accounting Coordinator is the point of contact for the financial management of the family accounts in the Raven Homeschool program. The Business Office is a dynamic, fast-paced environment that requires the utilization of diverse software and proficiency in computer applications. 

Duties 

  1. Work with CFO to provide support during annual audit to include generation of general ledger reports, prepare back-up schedules, gather source documents, and prepare complex schedules and audit work papers. 
  2. Prepare the annual Impact Aid Application, including data collection. 
  3. Prepare, review and input journal entries into the accounting system and maintain all JE records. 
  4. Monitor and reconcile student activities special revenue accounts and teacher discretionary allotments. 
  5. Verify and maintain deposit records and receivables. Verify and enter revenue receipts in the accounting system. 
  6. Research and resolve all NSF checks and make deposit adjustments. 
  7. Reconcile all bank statements monthly. 
  8. Oversee vendor management in School ERP Pro (iVisions). 
  9. Manage Business Office procedures and documentation. 
  10. Assist CFO with annual general fund budget preparation and submittal to the State. 
  11. Work with directors and site administrators on annual special funds budgets and revisions. 
  12. Assist CFO to prepare and analyze financial statements, required financial reporting and funding requests for all grants and contracts, including reconciliation of balance sheet accounts, while working closely with the directors of the grants and contracts. 
  13. Review and analyze accounting data to ensure accuracy of coding. Research and resolve all miscoding’s and discrepancies. 
  14. Review and electronically approve Raven family purchase requisitions. 
  15. Enter all family allotment budgets, budget revisions, and maintain record of budget entries. 
  16. Supervise business office staff as assigned. 
  17. Create and maintain the Raven family computer issuance records and MIFI programs using database and spreadsheets. 
  18. Review, maintain, calculate, record and ensure accuracy of Raven family unexpended funds. 
  19. Assist Accounting Technicians in preparing and recording monthly PCard (BMO) bank withdrawal. 
  20. Record E-Rate allocations monthly by JE. 
  21. Supervise Business Office staff in absence of CFO. 
  22. Process and record all internal payments. 
  23. Maintain teacher access to Parent Portal and School ERP Pro (iVisions). 
  24. Serve as back up for School ERP Pro (iVisions) and BMO security and setup. 
  25. Perform other duties as assigned. 

Please note this job description is not intended to cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Equipment Used 

Standard office equipment, including computer, 10-key calculator, printer, copier, fax machine, telephone system, and video conferencing. 

Independent Decisions 

Makes decisions of a routine, job-related nature, based on School Board policy, district and/or building rules. 

Primary Working Contacts 

Administrators, teachers, parents, district office staff and vendors. 

Responsibility for Cash, Equipment, Safety 

None 

Supervision Received and Exercised 

Receives oral and/or written instructions from assigned district office administrator. 

Supervises Accounting Technician position. 

Unusual Working Conditions 

Work is performed in a normal office setting. There are no unusual demands of the position. Position is mostly sedentary with extended periods sitting at desk/computer. 

Evaluation 

Annual written evaluation. 

Qualifications 

Education: Bachelor’s Degree in Accounting required. Advanced skills in Microsoft Office, Excel and Word applications required. 

Experience: A minimum of 5 years working experience in accounting operations and business functions. Experience in school governmental fund accounting is preferred. 

Skills: 

Experience with computerized accounting software and working knowledge of office machines, computers and email applications required. 

Click here to apply